Document Control Reduces Order Errors
A customized wig project can involve many files across email, messaging apps and shared folders. Without version control, old specifications or artwork can accidentally return into production.
Pre-Order Documents
- RFQ or buyer brief.
- Supplier quotation.
- Sample request.
- Product specification.
- SKU matrix.
- Sample revision record.
- Golden sample approval.
Order Release Documents
- Purchase order.
- Proforma invoice where used.
- Final artwork files.
- Packaging specification.
- Inspection requirements.
- Current product version reference.
Shipment Documents
- Final QC or inspection record.
- Packing list.
- Commercial invoice.
- Shipping documents as applicable.
- Carton details and marks.
Create One Source of Truth
The buyer and supplier should know which documents are current. File names, version dates and approval status can greatly reduce confusion.
Discuss Your Sourcing Project
Send Vayora your product brief, target assortment, sourcing requirements and reference samples. We can review the project and prepare the next quotation or sampling step.
Frequently Asked Questions
Do all wig orders require the same documents?
No. Documentation should match the complexity of the project.
Why keep sample approval records after production begins?
They remain part of the quality reference.
Can messaging apps be used for approvals?
They can support quick communication, but important approvals should be consolidated into controlled records.
Should shipping documents be stored with product records?
Yes, especially for repeat-order and traceability purposes.
Keep the brief, approvals and shipment records connected to the same project workflow. Review the sample-to-production project route when preparing the next project decision.